Current behavior:
Copies of event registration notices are currently sent to the same general contact email as all other administrator notices

Desired behavior:
Ability to specify which administrator(s) should receive copies of even registration notices
Ideally, allow setting this up separately for each event

---

Dmitry Buterin, Chief Apricot

This is a great add on.  We are state wide and it would be great for others involved in planning events to get the registration information so I do not have to forward the info on.

Hi, 

Could a feature be added to the events area where a certain email (or member) can be set to be the event organiser. (which may be different to the person with admin rights)

Once that has been set, an email could automatically be sent to that organiser with a link to the list of attendees and their contact details.

We run a dive club and our most experienced captains are computer-impaired at best and really struggle with the admin side of the website.

It would be wonderfull if our captains could wake up, open their email, click on the link and see who's registered, who has paid, who hasn't, then print the report if they wish to.

They could also go into this link during the week to see how full is the event.

This also helps with our security as fewer people will have admin access.

Thanks,

Diego.

I'll add my vote for this one - it's something I have asked for before and am still waiting.

We definitely need this.

YES! Just wishing for that this morning :)

 

Yes. We need this, too.  Different people are responsible for certain events and the event contacts are not the same as the overall admin contact. 

For us, the primary issue is event manager access.  We would like to simply give Event Managers access to their event page only.  Similar to the Website Editor set-up to limit access to particular pages, could there simply be an event list that an individual is given access to by just checking the Event?  This would require a person with greater access to begin the event by adding it, but then it would be available to add to the list.  Adding this functionality is a HUGE deal to us also, as we always have 3-8 events going simultaneously that are each managed by different individuals.  Giving total event access to all events is highly problematic. 

Thank you.

I would also really like to have this feature soon ---- we have multiple event managers, and they are the ones that need the info, not the system administrator or the membership manager. 

I vote for Yes as this one will be very useful. We have multiple event coordinator and they are not all web savvy and it males our life difficult.

---

Jean-Marie Deschamps
www.aftoledo.com

Still waiting for this one. All our event emails go to the webmaster. The webmaster has nothing to do with events and so her inbox rapidly fills with emails which are of no use to her.

In our next upgrade (Early December) we will provide the ability to direct different types of emails (events, membership etc.) to different people (though all event emails will go to the same place, not by event yet).

---

Dmitry Buterin, Chief Apricot

We now have the ability to set up System Email Routing in Wild Apricot. This means that you can send emails pertaining to membership to one admin or volunteer, event ones to another set of people etc. As Dmitry said, this will be for all event emails, not for individual events.

This is a good start, but I would like to know when we might see the ability to customize the email by specific event to a specific event manager.  I don't want to discourage our volunteers, (who are just getting used to working with this system) by inundating them with all the other event confirmations, so have ended up reverting back to them all going to me, and forwarding.

We are most definetly still going to expand this functionality so that you can set recipients for event related emails on an event-by-event basis.

Development for the current version (3.4) is already set and started, but we are aiming for 6 updates next year (2010) and so hopefully there will be one that can accommodate it.

We now have the ability to set up System Email Routing in Wild Apricot. This means that you can send emails pertaining to membership to one admin or volunteer, event ones to another set of people etc. As Dmitry said, this will be for all event emails, not for individual events.

---

Giuliano Valentino, Useful Apricot

 

This is great--but I can't find where to define it.

 Teri

OFLA

Settings/Site sett8ings / Routing of system emails

See http://help.wildapricot.com/display/DOC/Routing+of+system+e-mails

---

Dmitry Buterin, Chief Apricot

This really needs to be updated to include a particular email address (or "event manager") for each event.

My guess is that few, if any organizations of any significant size, have one single person that manages *every* event.

We currently have in place a series of bizarre and convoluted email filters/forwarders that attempt to route event-specific emails to the appropriate event manager based upon the subject line of the confirmation email.  This simply is neither satisfactory nor sustainable over the course of many events per year and rotating leadership each year.

You made some headway in the last update to break up event/membership/other emails into separate recipients, but it really needs one more layer of differentiation.

I really hope this update makes it into the earliest possible release in 2010!

Thanks for all of your hard work! 

 

We are hearing you.

FYI - this will NOT be included in next release 3.4, we will post here once we know the expected release.

---

Dmitry Buterin, Chief Apricot

Our team has come up with a description of the feature. We'd love to get your feedback on it:

Problem:

• Copies of event registration notices are currently sent to the same general contact email as all other administrator notices
• Some clients don't like this behaviour because they have no chance to change the email recipient for an event. They may have a particular person in mind to run the event who should be getting the administrative emails.

Solution:

• Each event will have an option to select specific person (so named Event responsible person) which receives event registration notices (This will over-ride the setting specified in Settings-> Routing of system e-mails
• Admin will have ability to customize or use te default settings
• There will be a checkbox which will allow them select who should receive the email
  
• Selecting the recipient will be done via a pop-up dialog

Emails:

• The following emails will use Reply-to email and Reply-to name from person selected to be responsible for the event
• Registration confirmation
• Reminders and notice
• Manually send emails (only by default, can be changed)

 

I like it

Teri

OFLA

This sounds great!  Just what we are looking for!

Our club has many Separate types of disciplines. From Trials, Super Moto, to Harescrambles, & Ice Racing. Along with many Volunteer Days.

 It would help me out emmmensley if there were a way to add a user as an admin for any one event instead of just the entire event system (like facebook has for their events)

 We have  a trail cutting day coming up & I would love to add the key organizer of the day as an admin for his event we created so they can see lists, get on the email contact system for said event & edit his event page if needed.

 

This would also help us get Individuals involved to add their events to our website & maintain them on our website instead of using forums for info etc. 

We need for this trail clearing day - http://secondgearclub.camp9.org/events?eventId=159084&EventViewMode=EventDetails

 

 

---

http://www.secondgearclub.com


Email me

This is probably superceeded by http://community.wildapricot.com/thread/18208.aspx

---

Dmitry Buterin, Chief Apricot

This might also be applicable to setups when people have several chapters/subgroups in a single Wild Apricot account, see http://community.wildapricot.com/permalink/18426/18426/ShowThread.aspx#18426 

I would appreciate further input from everyone so that we can flesh this out and prioritize.  

---

Dmitry Buterin, Chief Apricot