Hi,

Our club hosts races which are announced many months in advance.  We provide a sliding scale of pricing for each event regisration type, based upon how soon someone signs up.  As we get closer to the event the amount goes up.

 This strategy typically requires that we set up our event types such that there is an introductory race (until some date), followed by one or more periods of price increases (each one is scheduled to run from some date until another date), followed typically by a period of  a week or two prior to the event when registration is closed, and then finally a higher fee on race day.

 Because the "From" and "Until" dates on the registration types are implemented as radio buttons we are unable to specify a date rage.

 This causes us to have to manually go in and change the from date to an until date at the end date of that period's registration fee.

If we had the ability to specify the period (from date AND until date) we would have a perfect match between the capabilities and our requirements.

As this problems exists for each of our races this is an important change request for us.  Please consider this change for the next release.

Thanks,

Joe

Joe,

Thanks for the detailed description, makes good sense. We will definitely consider it - but unfortunately it will not be the next release or even the next after that.

The next release is already in development so there is no room for extra stuff unless there is an emergency.

For the one after that we have a long queue of suggestions and unless we are talking about a very simple change (which yours might potentially turn out to be), we would first wait and collect votes and comments on your suggestion to see how it should be prioritized against a few hundred other items.

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Dmitry Buterin, Chief Apricot

Will you move it to the wish list at least, so that it's on the roadmap?

We try to only keep things in the roadmap forum which are expected to be released within a few versions - which I can not yet say for this change.

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Dmitry Buterin, Chief Apricot

Hi it would be really useful to be able to set up events which will only accept registration for a certain period before the date and also with a closing date for registration before the event itself is run.

For instance we have a number of weekly events which we only open up for booking 7 days in advance this is to prevent people block booking every week at the begining of a season and then not showing up or cancelling on a weekly basis. We also run bigger events which this is not relevent to.

We also need to close an event registration a couple of days prior to the event itself to ensure that we can adequately staff an event - or stand down volunteers if they are not required.

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Mike Willis

What we currently have is the ability to limit event registrations (in each event registration type) to work From certain date or until certain date. So what you are asking for is ability to specify both from and until date, am I correct?

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Dmitry Buterin, Chief Apricot

Yes exactly. So for instance we have a coaching session that runs on a Thursday 9th September . we can then take bookings up to the Tuesday 7th September to allow for instructor resources to be confirmed.

However we will only open the bookings 1 week prior (Thursday 2nd September)  to stop attendees door stopping a series we find that this leads to better attendance and also a fairer booking system  all slots and then (i.e the Thursday 1st).

However a number of these coaching sessions are run weekly so it would be useful and less administration to be able to set up the calendar rather than hiding events and then manually having to open them up on a weekly basis.

 Hope that makes sense!

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Mike Willis

OK, thanks, clear.

I would appreciate comments from  other users who would find this useful. 

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Dmitry Buterin, Chief Apricot

I would definitely find this useful. I would like to have not only a start and end date, but an end and start TIME as well. I have to get our count to the hotel (for meals) by noon on a Friday, but registration can continue until midnight of that day. (We can base it on GMT + or -.) I also have a "Late Registration" type that starts after regular registration has closed. I would like to shut it down the day before the event and be able to have some type of message that says, "Registration is now closed. Please call 303-xxx-xxxx to check for availability."

This option would be a huge improvement for us.

 

Currently we can only offer 2 price ranges.   Early Bird and regular rate.

We also would like to include a third rate - Day of Event rate.  

If we currently tried to use 3 rates.  Early bird, Regular rate and Day of event rate we can start the end the early bird at a certain date start up the regular rate, but have no way of ending it and starting the day of event rate.....

Thoughts?

For now you would have to manually enable/disable these rates.

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Dmitry Buterin, Chief Apricot

A date range would be very useful.

absolutely need this feature with to and from dates as well as time cutoffs.

we offer earlybird rates that end at noon 2 days before the meeting to get a good headcount for the kitchen and it is a real pain to have to turn them off and the new one one on and then regular rate off at another scheduled time. we have to cut off regular registration to prepare and make namebadges. we cannot have registrations coming in up to the time of the meeting. Having this automated would save a lot of manual monitoring of time.

It would also be helpful to have a setting that says turn this rate on when this one ends. Eventbrite.com does this well.

 

thank you for your consideration.

 

Denise