For my nationwide webcasts, I LOVE being able to have the event announcements and reminders automatically go out on certain dates.  It saves me so much time and effort.  Thank you for this feature.

However, for my regional events I'm not able to use this feature since it will send the announcements and reminders to all my members, instead of just members in Boston or the Bay Area for example.  Isn't there a way to set the announcements to only send to members with keywords - the way you can set keywords for events you should be able to set keywords for members or have the ability to select states and/or cities that the announcements go to.  Please, please, please help me find a way to do this as I do an event in many states nearly every month and it is a huge time killer keeping up with it all.

So it sounds like what you need is more fine-grained ability to specify recipients for automatic event reminders (Current selection: Members/Donors/Event attendees)

I think ability to use 'saved searches' would solve your need, what do you think? (Just thinkinig about possible solutions for now)

We'd love to see the granularity for automated event notices include membership level and membership group.  

 Jim Harrison, Consulting Alliance

This item is in our Top 50 - the fifty items we plan to develop over the next 12 months.

We will keep you in the loop regarding our analysis and when we have a release date.

I would like to have more options/check boxes for Announcement E-mails for events. Just like when I send e-mail blasts, I would like to have the option to send the announcements to specific membership levels, specific groups, or saved searches.

 We would like to use Wild Apricot as an all-encompassing communication solution for our organization. We have normal members who are interested in all of our events, but we also have contacts in our database who would only be interested in our special events that occur once or twice a year. Currently I have these contacts separated out into a different membership level than my normal members... but when I create an event, there is no way to differentiate who gets these announcement e-mail, because Wild Apricot assumes all users in your database are Members, which is not the case for us. 

The more we use Wild Apricot, the more frustrating this issue becomes. I suppose two work-arounds are to label all my non-members as "Donors" and deal with it that way, or to manually send out e-mail blasts. The second option seems the most logical, but...the whole point of having these automatic announcements is so that I don't have to manually send out any reminders.

 One other possible solution is to have a "Target Group" for each event. The "Target Group" could be a membership level, group, or a saved search. The event would/could still appear to everyone, but the "Target Group" would be the ones who would receive announcements about the e-mail. Also, if the "Target Group" is displayed/public, it would help answer a lot of our contact's questions about events. The "Target Group" could also be a macro in event e-mails.

I now have events in multiple cities and want to have the option to announce events for specific groups or member levels... Not everyone wants event announcements for different cities.

Is this an option coming soon? Thanks!

Hi,

We have a similar need for customization of recipients, but  for event registration confirmation emails.

Ideally, we would like to customize the admin event registration confirmation email to add custom fields. Until that is available, we're hoping to simply find a way to add our admin email address as a cc to the custom registration email we created for the attendees.

We have a custom attendee confirmation email setup, but we can't figure out how to get a copy of that sent automatically to our admin.  Perhaps this could be rolled into this project?

Allowing us to select additional admin recipients for those confirmations would be most helpful to help us distribute these confirmations to various admins, based upon location info etc. we have added to the custom attendee email. 

We also would like to use WA as an all-encompasing communication solution for all administrators to all members.

That requires being able to send any / all email communication from a specified administrator (rather than the system admin.) and targeting any / all email communication to all contacts or a subset of contacts using membership type, selecting a group they belong to and / or using a saved query.

You have all the features required (administrators, members, groups, events, email blasts, queries, etc.) but the features are not quite available where we most need them to send targeted email communication. 

Just adding my vote for this feature.  I'd like to be able to send event announcements to membership groups.  I have special interest groups in my organization and they meet on a regular basis (which means recurring events would be a real help), so the announcements can't go out to the entire membership.

 Any chance this can get into the next release?

Thanks,

 Mike

The sooner we can send automatic event announcements to all contacts, the better. At this stage, I send a separate email to all contacts to announce events. The event description, including pictures, has to be copied into the email. This does not make sense, Wild Apricot being supposed to make things easier (and it does, in most cases).

Please consider adding this function: it is very high on my wish-list!

Is there any update on this feature? I can't see anything recent in the thread.

 Thanks!

Christopher

I just realized that event emails are NOT going to all contacts....this is very bad.

I thought it went to everyone!!!

WA - PLEASE FIX THIS ASAP - Its costing our club big $$$ from lost participants!

This is concerning. How are you able to tell that event reminders are not going to everybody. Have they potentially opted out of those emails?

I'm trying to convince a client to move to Wild Apricot. One of the key features that I have promoted are the automatic reminders for both events and and renewals. Is there a reason that auto event announcements would not go to everybody other than them opting out of emails?

Jennifer Walker
OrgRM

While I love the idea of further customizing how we can send out automated announcements and I hope that comes, I really want to be able to send an automated event announcement to ALL MY CONTACTS.

There is a very good reason that announcements should not go to all contacts: they have not all opted in to a mailing list. This is good practice. If what people are asking for here is implemented, I hope it will be optional.

What would be cool would be to exclude people from announcements after they have signed up for the event.

I am getting confused about the roadmap and feature implementation schedule.  Earlier posts on this thread said this feature would be implemented in 2010.  It was not included in the September release (which, by the way, included very few features I found useful), so is there a release planned before the end of the year? 

I understand you need to prioritize features based on the needs of the majority (as well as other factors) but it would help to have a list of what's going into the next release and when that will be. 

Also, maybe it would work better to have more frequent, smaller releases.

Mike,

Because  of the magnitude of changes in the financial system we had to postpone many of the features originally planned for 2010. 

Information on the next release is always available here:

http://help.wildapricot.com/display/DOC/Release+history 

And yes, release 4.0 was a huge exception - 6 months vs. our usual 2-3  months so we are going back to smaller releases now. Next release 4.1 will be out in January.  

We're an artist group just converting to Wild Apricot.  We need some of our announcements to just go to active regular members and signature members (two of the 4 membership types).  Sometimes, if it's a public event, we want it to go to all members -- the other two types are corporate sponsors and just plain art patrons.  Being able to have the option to send to all or just certain membership types is important to us.

Linda