rmillstein
Abstract submission & conference program
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  •  06-09-2009, 12:03 PM 12995

    Abstract submission & conference program

    Apologies if this has been requested elsewhere.

    One feature that would be extremely useful to us is to allow members & non-members to submit abstracts for presentation at our conferences (so, this feature would be connected to a specific event).  We would also need to collect titles of abstracts, author affiliation, and contact information for authors.  Abstracts could be submitted as individual presentations, or entire sessions (say, 3-4 abstracts) could be submitted together, with a session organizer, session title, and a session abstract. 

    For this to be fully useful, we would want to be able to specify particular individuals who have access to the abstracts. 

    Then, we would like to be able to use the above information to build a conference program, specifying days, numbered session slots (we tend to hold concurrent sessions), and rooms where the sessions will be held.

    Now that I type it all out, it sounds like I am asking a lot.  Right now, though, we have this done by other software providers.  We're not that satisfied with what we've found, and think Wild Apricot could do it better.  And we think it would really help our conference attendees to have registration and abstract submission in the same place.  As it stands now, they often get confused between the two places.

     Anyone else out there (other academic societies, perhaps?) who would find this functionality useful?  If so, please vote for this and add your suggestions!

  •  06-09-2009, 12:11 PM 12997 in reply to 12995

    Re: Abstract submission & conference program

    This came up before - but I don't think anyone ever put together a comprehensive request on the wishlist like you did. This is greatly appreciated - and I am looking forward to see feedback and votes from others.

    Dmitry Buterin, Chief Apricot
  •  11-13-2009, 11:11 AM 15141 in reply to 12995

    Re: Abstract submission & conference program

    If we enable event registration forums to have "attachment' fields, would this address it?

    Dmitry Buterin, Chief Apricot
  •  11-13-2009, 11:34 AM 15151 in reply to 15141

    Re: Abstract submission & conference program

    Here's the usual timeline of events:

    1. People submit abstracts for the conference.
    2. Abstracts are reviewed and then approved or rejected.
    3. People begin registering for the conference once they know they are approved.
    4. A conference program is built, with talks scheduled into time slots on particular days; registration continues (some people will delay on registering).
    So, including attachments on registration probably wouldn't help us -- at least I don't think so.  (Unless there is a way for people to initiate registration -- sort of a pre-registration -- without committing or paying).  People wouldn't want to register until they knew their abstracts had been accepted, and possibly not until much later than that.
  •  11-13-2009, 11:38 AM 15153 in reply to 15151

    Re: Abstract submission & conference program

    Understood, thanks.

    Dmitry Buterin, Chief Apricot
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